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Team Assistant

Location: remote working
Salary: circa £30k — depending on experience, private health care, pension and discretionary bonus
Company: Malcolm Reading Consultants
Job Type: Permanent
Date: 01/06/2021

Ref: 305-7Y

Malcolm Reading Consultants is the leading independent organiser of international architectural competitions. We believe in the power of design to create new perceptions and act as an inspiration.

Working with MRC offers the opportunity to work on a wide variety of interesting and fast-moving cultural projects with high-profile clients dedicated to excellence, while being supported by a friendly and energetic team. We work all over the world on projects including museums, contemporary art galleries, libraries, visitor attractions, residential buildings, hotels and resorts, universities and performing arts venues — as well as urban and landscape design projects.

Our competitions attract the world’s leading architects and designers and our juries often include thought-leaders and famous figures from the worlds of design, media, politics and business.

We are looking for a dedicated and enthusiastic team assistant to provide administrative support for our competitions, including supporting design workshops — a fantastic opportunity to witness top designers in action!

The role:

  • Assist with drafting workshop agendas for client and competitors
  • Liaise with clients, competitors and the MRC team to schedule meetings
  • Set up, host and record Zoom/Teams meetings, including circulating calendar invitations and attendees lists
  • Take accurate notes during client meetings and workshops
  • Produce feedback, minutes and reports from the meeting notes
  • Collate and distribute workshop materials such as presentations
  • Undertake other miscellaneous admin tasks relating to workshops/meetings
  • Log competition entries, collate Q&A and liaise with MRC team and client to respond to queries
  • Assist with general competitor correspondence and admin tasks
  • Collate and file information received from competitors and clients and keep up-to-date records including version control
  • Proofreading
  • Book travel
  • Support the rest of the team as necessary

Who we’re looking for:

You will need to be educated to degree level or equivalent with a strong academic track record and have at least a year’s experience in an administrative role with a good working knowledge of Microsoft Office including Word, Excel and Outlook, as well as video-conferencing platforms including Zoom and Microsoft Teams. You won’t need specific architectural knowledge but a fledgling interest or broad enthusiasm for things cultural will make the job more meaningful and fun.

You will be a good fit if you can offer:

  • Accuracy and attention to detail, particularly note-taking
  • Efficiency, methodical approach and ability to work under pressure
  • Interpersonal skills
  • Strong communication skills (written and verbal)
  • Numeracy
  • Good working knowledge of Microsoft Office and video-conferencing platforms
  • PowerPoint and Google Workplace skills an advantage

The key attitudes of mind we seek from you include:

  • Team attitude, learnability, commitment and work ethic
  • Positive, helpful attitude
  • Ability to work remotely and on own initiative, meet deadlines and work on several tasks at once

Work environment:

  • We expect to work remotely until at least January 2022 and may continue with this model depending on the business context. However, we plan to have team meet-ups over the summer and autumn and our office in Lincoln’s Inn Fields in central London is open for limited use.

The package:

We offer a competitive salary with private health scheme, pension contribution, discretionary bonus, and generous holiday allowance. We are a friendly team with a straightforward approach and a passion for quality. The company is expanding and there are good prospects for progression.

To apply, please read the full job description then send your CV with a covering letter. Please explain in your letter why you would like to work for us.

Send it to:

Mrs Catherine Reading, Director, [email protected]

Closing date: when position filled

No agencies please.